Pembrokeshire Referees’ Association Constitution

  1. The Society shall be called the Pembrokeshire Referee’s Society and shall be affiliated to the Referees’ Association.
  2. The aims of the Society shall be :-

a.        The protection and promotion of the interests of its members;

b.        To improve the status of referees by encouraging efficiency, establishing a unity of purpose amongst referees and demonstrating that purpose whenever necessary;

c.        To establish and conduct classes for potential referees;

d.        To invite the co-operation of or to accept invitations from any organisation interested in the same objects.

  1. Membership shall be composed of :-

a.        Referees who are or have been affiliated to a County Football Association;

b.        Life members who are elected in appreciation of service rendered to the Society;

c.        Vice Presidents elected at the Annual General Meeting;

d.        Life Vice Presidents elected at the Annual General Meeting.

4.     The officers of the Society shall be:-

1.        President

2.       Chairman

3.       Vice Chairman

4.       Secretary

5.       Assistant Secretary

6.       Treasurer

These Officers shall be elected by ballot annually at the Annual General Meeting, except for the positions of President, Chairman and Vice Chairman, which shall have tenure of three years.   The Society may at anytime choose to not appoint/combine appointment of Officers.

                Also to be elected in the same ways annually are the positions of:-

1.        Pembrokeshire League Representative

2.       West Wales RA Representatives (x2)

3.       West Wales FA Referee’s Committee

4.       Courtesy Officer

5.       Elections shall be by ballot with nominations in writing in the hands of the Secretary and displayed not later than the completion of business at the meeting prior to the Annual General Meeting;

6.       In the event of a vote being a tie, the Chairman of the meeting shall have a second and casting vote; The President of the Society shall be the appointed Chairman of the Annual General Meeting, or in his absence the present Chairman, or in his absence the immediate Past President.

7.       Voting rights at all meetings shall be confined to referees and past referees who are paid up members or honouree members of the Society together with the Chairman of the meeting.  Affiliation fees for all voting rights should be in the hands of the Treasurer at least three months before the stated AGM.

8.       The Society’s Annual membership fee shall be fixed at the February meeting and shall be payable as of April 1st of that year.  Referee’s attending their first meeting shall be deemed visitors and be expected to become members of the Society on any subsequent attendance at meetings.  This would not apply to those visitors invited to attend meetings by the Society.

9.       Junior associate referees shall pay £1.00  as fixed under Rule 8.

10.     The Society shall meet monthly except during June and July, with these two meetings being optional.  The Annual General Meeting shall be held not later than 31st May.  The calendar for meetings will be the second Sunday of each month unless agreed otherwise by members in advance.

11.      The Annual General Meeting shall have the power to alter or vary the rules of the Society and members have the right to submit any alterations to the rules.  Such alterations must be in the hands of the Secretary prior to the date of the Annual General Meeting (as per rule 5).  The agenda for the meeting and suggested amendments to Rules shall be circulated to all members, not less than seven (7) days prior to the Annual General Meeting together with a list of nominations for Officers.  Life members, Life Vice Presidents or Vice Presidents would be entitled to attend the AGM with no nomination or voting rights unless they have paid full membership fee.

12.     An Extra Ordinary General Meeting shall have the power to alter or vary the Rules of the Society and members shall have the right to submit any alterations to the Rules.  Such alterations to be in the hands of the Secretary prior to the date of the Extra Ordinary General Meeting.  Such a meeting can only be called at the request of ten (10) or more paid up members of the Society.  The agenda to be circulated to members not less than seven (7) days prior to the meeting.

13.     A quorum will be as follows :-

a.        A.G.M. & E.G.M.     – 1/3rd  of affiliated members;

b.        Monthly meetings  -  Eight (8) affiliated members

    (Two (2) of which should be Officers)

14.     Any Officer appointed by the Society who fails to attend three consecutive meetings, without giving good reason shall in effect have resigned his position within the Society as an Officer.

15.     Minutes of the meeting shall be taken by the Secretary or, in his absence by another member so authorised by the Chairman.

16.     Minutes of the previous meeting so taken shall be read from the Minute Book to the meeting/or distributed accordingly to all members prior to the meeting.

17.     Any member attending the meeting and making a request in writing for a copy of the appropriate minutes may receive the minutes subject to a nominal charge for printing and postage.

18.     Any member unable to attend a meeting and who signifies his apologies in the approved manner may receive a copy of the appropriate minutes upon receipt of a written request.

19.     Minutes of the Annual or Extra Ordinary General Meeting shall be forwarded in writing to each member.

20.    All monies received on behalf of the Society shall be paid in full to the Societies Bank Account or cash in hand recorded by holding officer.

21.     All cheques drawn will be signed by any two persons from the Chairman,  Immediate Past Chairman, Secretary or Treasurer.

22.    The Societies Annual Statement of Accounts will be presented to the Annual General Meeting, with the financial year being 1st April to 31st March.

23.    The Auditors will be appointed at the Annual General Meeting.

24.    In the event of the Society winding up, any debts incurred will be borne by the members at the time and in the event of a credit balance it will be held by the parent body, the Referees’ Association until such time there may be a new Society formed in Pembrokeshire.

25.    One copy of the constitution will be given to each member on joining the Society.

26.    The Society Constitution should be reviewed at least bi-annually by the Society and amended after any change in Constitution following an AGM.

May 2007